UH Retiree Alumni Association

UHRAA

Bylaws

UNIVERSITY HOSPITAL RETIREE ALUMNI ASSOCIATION

ARTICLE I

NAME OF ORGANIZATION:

THE NAME OF THE ORGANIZATION SHALL BE KNOWN AS THE UNIVERSITY HOSPITAL RETIREE ALUMNI ASSOCIATION, HENCEFORTH, REFERRED TO AS THE UHRAA.

ARTICLE II

PURPOSES:

  1. TO ORGANIZE AND SUPPORT THE RETIREES OF UNIVERSITY HOSPITAL.
  2. TO SERVE AS A CONDUIT FOR RETIREES TO COMMUNICATE QUESTIONS, SUGGESTIONS AND CONCERNS.
  3. TO UTILIZE THE ESTABLISHED TREASURY TO SUPPORT THE ACTIVITIES OF UHRAA.
  4. TO PROMOTE AWARENESS OF THE FOUNDATION FUND TO SUPPORT THE NEEDS OF RETIREES.

ARTICLE III

MEMBERS:

  1. THE MEMBERSHIP OF UHRAA SHALL BE OPEN TO ALL INTERESTED PERSONS WHO ARE RETIRED OR WORKED AT LEAST 10 YEARS AT ANY UNIVERSITY HEALTH SERVICES, INC. FACILITY. THIS INCLUDES THOSE EMPLOYEES WHO WORKED UNDER MORRISON CAFETERIA OR CROTHALL AT ANY UNIVERSITY HEALTH SERVICES, INC. FACILITY. ALL OF THE ABOVE FORE-MENTIONED EMPLOYEES MUST HAVE BEEN EMPLOYED PRIOR TO UNIVERSITY HEALTH SERVICES, INC TRANSITIONING TO PIEDMONT AUGUSTA.
  2. EACH MEMBER SHALL PAY MEMBERSHIP DUES AS ESTABLISHED BY THE EXECUTIVE COMMITTEE.

ARTICLE IV

EXECUTIVE COMMITTEE:

  1. THE POLICIES AND AFFAIRS OF THE UHRAA SHALL BE MANAGED BY AN EXECUTIVE COMMITTEE; THE EXACT NUMBER TO BE FIXED BY RESOLUTION OF THE EXECUTIVE COMMITTEE.
  2. ADDITIONAL MEMBERS OF THE EXECUTIVE COMMITTEE AND REPLACEMENTS FOR VACANCIES SHALL BE SELECTED BY VOTE OF THE MAJORITY OF THE EXECUTIVE COMMITTEE MEMBERS PRESENT.
  3. THE EXECUTIVE COMMITTEE SHALL ESTABLISH AND ADMINISTER AN ACCOUNT DERIVED PRIMARILY FROM MEMBERSHIP DUES WHICH SHALL COVER THE EXPENSES OF UHRAA ACTIVITIES.
  4. THE EXECUTIVE COMMITTEE WILL REVIEW AND UPDATE THE BYLAWS EVERY 2 YEARS. APPROVAL TO BE VOTED ON BY THE EXECUTIVE COMMITTEE AND SIGNED BY THE SECRETARY.

ARTICLE V

OFFICERS:

THE OFFICERS OF THE UHRAA SHALL BE A CHAIR, VICE CHAIR, SECRETARY AND TREASURER AND WILL BE ELECTED BY THE EXECUTIVE COMMITTEE IN APRIL FOR A TWO (2) YEAR TERM, TO BE EFFECTIVE AT THE SEPTEMBER BUSINESS MEETING.

DUTIES OF THE OFFICERS

  1. THE CHAIRPERSON SHALL BE THE CEO OF THE UHRAA AND SUBJECT TO THE CONTROL OF MEMBERSHIP AT LARGE; SHALL HAVE GENERAL SUPERVISION, DIRECTION AND CONTROL OF THE AFFAIRS OF THE UHRAA; SHALL PRESIDE AT ALL MEETINGS OF THE MEMBERS OF THE UHRAA; SHALL BE THE EX-OFFICIO MEMBER OF ALL COMMITEES OF THE UHRAA AND SHALL BE THE UHRAA REPRESENTATIVE.
  1. THE VICE CHAIR, IN THE ABSENCE OF THE CHAIR, SHALL PERFORM ALL DUTIES OF THE CHAIR AND, WHEN SO ACTING, SHALL HAVE ALL THE POWERS OF AND BE SUBJECT TO ALL RESTRICTIONS OF THE CHAIR; SHALL HAVE SUCH OTHER POWERS AND PERFORM SUCH OTHER DUTIES AS MAY BE PRESCRIBED BY THE EXECUTIVE COMMITTEE OR THE BYLAWS; SHALL BE THE ALTERNATIVE REPRESENTATIVE OF THE UHRAA.
  2. THE SECRETARY SHALL RECORD THE MINUTES OF ALL MEETINGS; TO INCLUDE ATTTENDANCE OF EXECUTIVE COMMITTEE MEMBERS. CHAIRS THE COMMUNICATIONS COMMITTEE.
  3. THE TREASURER SHALL KEEP AN ACCURATE RECORD OF ALL MONIES/DUES OF THE UHRAA AND SUBMIT TIMELY REPORTS TO THE EXECUTIVE COMMITTEE. ANY EXPENSE EXCEEDING $1000 WILL REQUIRE TWO SIGNATURES ON THE CHECK FOR THE DISBURSEMENT OF FUNDS. CHAIRS THE FINANCE COMMITTEE.

ARTICLE VI

COMMITTEES:

THE EXECUTIVE COMMITTEE SHALL, AT ITS DISCRETION, APPOINT MEMBERS TO STANDING AND SPECIAL COMMITEES FOR THE UHRAA. ALL CHAIRS OF THE STANDING COMMITTEE SHALL BE MEMBERS OF THE EXECUTIVE COMMITTEE. ALL CHAIRS OF SPECIAL COMMITTEES SHALL BE MEMBERS OF THE EXECUTIVE COMMITTEE AND BE APPOINTED TO SERVE UNTIL THE PURPOSE OF THE SPECIAL COMMITTEE HAS BEEN ACCOMPLISHED OR UNTIL A NEW EXECUTIVE COMMITTEE HAS BEEN ELECTED, WHICHEVER OCCURS FIRST.

THE STANDING COMMITTEES OF THE UHRAA SHALL BE AS FOLLOWS:

  1. FINANCE
  2. MEMBERSHIP
  3. COMMUNICATIONS
  4. SPECIAL ACTIVITIES

THE CHAIR OF THE EXECUTIVE COMMITTEE WILL APPOINT THE CHAIR OF THE STANDING MEMBERSHIP AND SPECIAL ACTIVITIES COMMITTEES. THE CHAIR OF EACH RESPECTIVE COMMITTEE WILL SELECT MEMBERS TO SERVE ON SAID COMMITTEE. THOSE MEMBERS SHALL BE SELECTED FROM THE EXECUTIVE COMMITTEE OR THE MEMBERSHIP AT LARGE. THE CHAIR OF THE EXECUTIVE COMMITTEE MAY APPOINT OTHER AD HOC COMMITTEES AND THEIR CHAIR FROM TIME TO TIME, AS MAY BE DETERMINED, TO CONDUCT BUSINESS OF THE ORGANIZATION.

ARTICLE VII

MEETINGS:

THE EXECUTIVE COMMITTEE SHALL MEET MONTHLY FROM SEPTEMBER TO MAY. THE PRESENCE OF A MAJORITY OF THE MEMBERS OF SAID COMMITTEESHALL CONSTITUTE A QUORUM FOR TRANSACTING BUSINESS OF THE UHRAA. ALL COMMITTEES, STANDING AND SPECIAL, SHALL MEET AT SUCH TIMES AND INTERVALS AS SHALL BE DETERMINED BY THE RESPECTIVE CHAIR THEREOF.

ATTENDANCE AT MEETINGS:

ANY UHRAA EXECUTIVE COMMITTEE MEMBER FAILING TO ATTEND SEVENTY-FIVE PERCENT (75%) OF REGULAR MEETINGS DURING THE YEAR (SEPTEMBER THRU MAY) MAY BE DROPPED FROM THE EXECUTIVE COMMITTEE. THE MEMBER WILL BE NOTIFIED OF THIS ACTION IN WRITING.

EXCUSED ABSENCES:

EXCUSED ABSENCES WILL BE CONSIDERED ON A CASE-BY-CASE BASIS.

ARTICLEVIII:

ADMENDMENTS:

THESE BYLAWS MAY BE AMENDED OR REPEALED AND NEW OR MODIFIED BYLAWS ADOPTED BY THE AFFIRMATIVE VOTE OR WRITTEN CONSENT OF A MAJORITY OF THE MEMBERS OF THE EXECUTIVE COMMITTEE CURRENTLY SERVING.

ORIGINATION DATE: NOVEMBER 2006

REVISED: JANUARY 5, 2023; SEPTEMBER 14, 2023

SIGNATURE OF THE SECRETARY _______Robin Petry_______________________________